Existing delegation of Powers

Proposed delegations

Modifications / changes if any

Remarks

Creations of Posts

To create non-academic posts temporarily for a period of six months in the interest of the Institute, subject to availability of funds in the sanctioned budget, on scales of pay, the maximum of which does not exceed Rs.2100/-.  It should be reported to the next Executive Committee.  (Approval of the Executive Committee should be obtained for the continuance of the post beyond six months).

 Appointments

To make appointments to all academic posts having pay scale with a maximum Rs.1,900/- (pre-revised) and non-academic posts having pay scale the maximum which is below Rs.2,100/- p.m. subject to the recruitment policy prescribed by the Executive Committee.

Transfer

To transfer both academic and non-academic staff to the Regional Centres and vice versa or from one center to another in the interest of the Institute

Fixation of pay of academic staff (New)

Sanction of increment (New)

Shifting of Posts

To shift both academic and non-academic posts to the Regional Centres and vice versa and from one center to another in the Institute’s interest

To be revised

To be revised

To fix pay on promotion or revision of pay of academic staff

To sanction annual Increment of academic staff

Leave

To sanction study leave to the regular members of academic staff under rule 4.13 of IMG service rules for a period not exceeding one year.

Nomination of faculty for courses of higher studies training and teaching assignments for participation in conferences, visiting fellowships etc.

To approve the nomination of faculty for courses of higher studies, training and teaching assignments for participation in conferences, visiting fellowships etc in India and abroad provided that for tours outside India shall be with the prior approval of the Government.

Allotment of Class Rooms, Seminar Hall, Conference Hall on Concessional rent

To allot class rooms / Seminar Hall / Conference Hall / Auditorium in the Institute on a concessional rent, not below fifty percent of the rent fixed in the following cases:

To sister institutions, organizations connected with educational, sports or cultural activities, for holding conferences, meetings, cultural programmes, classes etc.

Legal

To sue and defend all legal proceedings on behalf of the Institute.

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

Estimate and Plan for works

To approve estimates and plan relating to civil works, the cost of which does not exceed Rs.3 lakhs at a time, subject to availability of fund in the sanctioned budget.

Note:- For capital expenditure exceeding Rs.3 lakhs prior sanction of Government should be obtained.

Repair and maintenance of vehicles up to 50,000

Printing and Publishing

To sanction the production of films, slides and other audio visual materials dealing with or having a bearing upon the activities and programme of the Institute subject to budget provision.

To sanction purchase of stationery articles and printing of books

Hospitality

To incur expenditure upto Rs.2000/- at a time subject to an annual limit of Rs.20,000/- for hospitality arrangements of important visitors to the Institute.

Disposal of stores etc.

To dispose of unserviceable or surplus stores, furniture, equipments, automobile bicycle the book value of which does not exceed Rs.10,000/- deciding the mode of disposal.  To sanction the sale in auction of fallen and withered trees in the Institute’s compound.

Write off

To write off the loss sustained due to damage, theft, accident etc. of equipments, books upto the value of Rs.5,000/- and irrecoverable dues up to the amount of Rs.5,000/-.

Estimate and Plan for works

To approve estimates and plan relating to civil works, the cost of which does not exceed Rs.10 lakhs at a time, subject to availability of fund in

the sanctioned budget

Up to 3 lakhs at a time subject to budget provision

 Hospitality

To incur expenditure upto Rs.5000/- at a time subject to an annual limit of Rs.50,000/- for hospitality arrangements of important visitors to the Institute.

Disposal of stores etc.

To dispose of unserviceable or surplus stores, furniture, equipments, automobile bicycle the book value of which does not exceed Rs.50,000/- deciding the mode of disposal.  To sanction the sale in auction of fallen and withered trees in the Institute’s compound.

To write off the loss sustained due to damage, theft, accident etc. of equipments, books upto the value of Rs.10,000/- and irrecoverable dues up to the amount of Rs1,00,000. To sign cheques in respect of all payments

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

Fixation of Pay

To fix the pay of non-academic staff on promotion, in accordance with the rules.

Increments

To authorize drawal of annual increment of all non academic staff in accordance with the rules.

Leave

To sanction earned leave, loss of pay leave etc. not exceeding 30 days which does not require substitute postings or transfers, of all non academic staff  Security officer , PRO, Campus Manager, Hostel Manager, AO, DD and other staff on deputation (in the case of a staff attached to faculty members the leave application shall be rooted through the faculty member concerned.)

Casual Leave

To sanction casual leave

Disciplinary powers

To take disciplinary action against all non academic staff  in accordance with KCS (CCA) Rules and impose minor penalties.

Nil

Nil

Leave

To sanction earned leave, loss of pay leave etc. not exceeding 90 days which does not require substitute postings or transfers, of all non academic staff  Security officer , PRO, Campus Manager, Hostel Manager, AO, DD and other staff on deputation (in the case of a staff attached to faculty members the leave application shall be rooted through the faculty member concerned.)

Nil

Nil

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

Tour

To sanction tour within the state of the non academic staff, for tour and on transfer.

Engaging Casual Employees

To engage casual employees on daily wages, in case of extreme urgency, in connection with training programmes, workshops, seminars and in the hostel due to increase in the number of inmates upto a period of one month.

Correspondence

To correspond on behalf of the Director, on all routine matters, with State Governments, Government of India and other organizations.

To sign all agreements to be executed on behalf of the IMG.

Nil

                                     Nil

                                     Nil

                                     Nil

Nil

Nil

Nil

Nil

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

Stationery & Printing

To sanction purchase of stationery articles and printing books registers etc. up to Rs.40,000/- at a time subject to availability of funds and subject to an annual ceiling of Rs.2,00,000/-.

Repairs and maintenance of vehicles and payment of repair charges

To sanction repairs and maintenance involving expenditure up to Rs.20,000/- at a time including purchase of spare parts of vehicles, required for replacement, subject to availability of funds.

Nil

Nil

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

Magazines and periodicals cost of books applied

To sanction renewal of subscription for magazines and periodicals for one year.  

Typewriter, Roneo machine / machines and teaching equipments

To incur expenditure up to Rs.2,000/- at a time for the repair of typewriters, roneo and teaching equipments.

Disposal of old and unserviceable articles, stores

To sell old newspapers on the basis of competitive quotations and dispose of unserviceable stores up to a book value of Rs.5,000/- in public auction in each case.  Approval of Director before confirmation of auction if the bid amount is less than the upset value.

Contingencies

To sanction expenditure on non-recurring contingent charges up to Rs.1000/- in each case subject to a maximum of Rs.12,000/- in a year.

Note: All powers exerciseably by the Deputy Director (Admn) are exerciseable by the Secretary also.

Budget of Training programmes

This clause may be deleted and added to the powers of D.D.

Typewriter, Roneo machine / machines and teaching equipments

To incur expenditure up to Rs5,000/- at a time for the repair of typewriters, roneo and teaching equipments.

                         Nil

Contingencies

To sanction expenditure on non-recurring contingent charges up to Rs.2000/- in each case subject to a maximum of Rs.20,000/- in a year.

To approve the budget of training programmes

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

Increment

(To intimate to Accounts Division the increment falling due to each member of non academic staff as and when it falls due.)

Leave

To sanction EL, HPL, Commuted Leave to the staff of IMG of and below the rank of Section Officer.

Casual Leave

To sanction casual leave to (the staff under his control.)

Disciplinary Powers

To impose minor penalties in accordance with the provisions of KCS (CCA) Rules, on employees below the level of Section officers

To sanction tour of the non-academic staff below the rank of Section Officer and to sanction TA advance.

Correspondence

To sanction increment of all non academic staff  other than section Officers and equivalent category

Upto 30 days which does not require substitute posting or transfer

To sanction casual leave to All non academic staff

To sign  fair copies of all communications, draft of which have been approved by the Secretary/Director

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

Stationery & Printing

To sanction purchase of stationery articles and printing books registers etc. up to Rs.10,000/- at a time subject to availability of funds and subject to an annual ceiling of Rs.50,000/-

Office expenses

Repairs and maintenance of vehicles

To sanction repairs and maintenance involving expenditure up to Rs.10,000/- at a time including purchase of spare parts of vehicles, required for replacement, subject to availability of funds.

Maintenance of garden

Petrol, Diesel etc.

To sanction purchase of petrol, diesel etc required for the vehicle up to Rs.2,000/- subject to an annual ceiling of rs.40,000/-.

Refreshment at meetings of committee / faculty

To sanction expenditure up to Rs.500/- at a time.

Contingencies

To sanction expenditure on non-recurring contingent charges up to Rs.1000/- in each case subject to a maximum of Rs.10,000/- in a year.

Statutory payments

Stationery & Printing

To sanction purchase of stationery articles and printing books registers etc. up to Rs.20,000/- at a time subject to availability of funds and subject to an annual ceiling of Rs.60,000/-

to sanction payment of photocopying charges and purchase of postage stamps subject to budget provision

To purchase garden implements and manure, fertilizer pesticides upto Rs.2000 at a time

To sanction purchase of petrol, diesel etc required for the vehicle up to Rs.5,000/- subject to an annual ceiling of rs.50,000/-.

To sanction expenditure up to Rs.1000/- at a time.

To sanction expenditure on non-recurring contingent charges up to Rs.2000/- in each case subject to a maximum of Rs.20,000/- in a year.

 To sanction payment of electricity and water bills, telephone bills and statutory payments such as vehicle tax etc.

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

Telephone charges , electricity charges etc.

To sanction payment on telephone bills, electricity and water bills and statutory payment such as vehicle tax etc. up to Rs.10,000/-

Books

Disposal of old and unserviceable articles and other materials and usufruits of trees in the compound

i.                     To sell old newspapers on the basis of competitive quotations.

ii.                   To dispose of unserviceable stores up to a book value of Rs.2,000/- in each case in public auction.

iii.                  To sanction disposal in auction of dismantled materials and scrap.

iv.                 To function disposal in auction of the usufruits of trees in the Institute’s compound, approval of the Director should be obtained before confirmation of auction if the bid amount is less than the upset value.

To sanction payment of cost of books orders for which books have been placed by the Director and the newspapers supplied, the contract for which has been approved by Director on the basis of competitive quotations

To dispose of unserviceable stores up to a book value of Rs.5,000/- in each case in public auction.

Typewriter, Roneo machine and teaching equipments.

To incur expenditure upto 5000 at a time for the repair of typewriters, roneo and teaching equipments. 

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

Submission of reports and statements

To prepare and submit annual accounts and financial statements

Control and Revenue and expenditure

1. to monitor the progress of receipts and expenditure of the head quarters and various centers of the institute.

2. initiate and deal with the proposals for additional funds.

3. Scrutinise all cases involving abandonment of revenue, refund and enhancement of revenue and write off, scrutiny of all proposals involving financial commitments.

4. Rectify the defects pointed out in the Audit report.

Custody of Accounts and Cash

To be in-charge of the accounts of the Institute, to be in-charge of cash.  Verify and attest the entries in the cash book and subsidiary registers, acquittance rolls contingent registers etc. including verification of cash.

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

Correspondence

Carry on correspondence with the subordinate officers on all accounts and financial matters.

Sign fair copies of communications relating to finance and accounts matters of routine nature and in all other important matters the draft of which have been approved by the Director/Secretary

Casual Leave

Sanction casual leave to the office staff working in the office under him.

Discipline

Call for explanation from the staff working under him for dereliction of duties and recommend suitable action.

TA

Settlement of advances

To sanction TA advance in all case where sanction of tour have been approved by competent authority

To sanction settlement of staff advances

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

To draw and disburse the salaries of all officers and staff in the head office of the Institute.

To sign all cheque relating to salaries of all officers and staff, remuneration of guest speakers, faculty members and all the claims without monetary limit.

To sign all cheque up to Rs.50,000/- in respect of other sanctioned  payments.

To incur petty items of expenditure of urgent and important nature up to Rs.1000/- at a time, subject to annual limit of Rs.2,000/-.

To sanction reimbursement of claims relating to medical treatment up to Rs.1000/- at a time subject to the annual limit in each case prescribed in the rules.

To incur expenditure on refreshments served at meetings/conferences up to Rs.500/- at a time.

To sign all cheques upto 100000 in the case of statutory payments

To incur petty items of expenditure of urgent and important nature up to Rs.2000/- at a time, subject to annual limit of Rs.5,000/-.

To sanction reimbursement of claims relating to medical treatment up to Rs.2000/- at a time subject to the annual limit in each case prescribed in the rules.

To incur expenditure on refreshments served at meetings/conferences up to Rs.1000/- at a time.                   

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

Increment

To authorize drawal of annual increments of all administrative staff below the level of Section Officer, in accordance with the rules.

Leave

To sanction leave not involving substitute arrangements, other than study leave, special disability leave and leave without allowances for periods not exceeding four months to all officers under him to sanction C.L./Special C.L., to all members of the staff of Regional Centre.

Disciplinary Powers

To initiate disciplinary action, under the provisions of KCS (CCA) Rules and impose minor penalties on non academic staff below the level of Section Officer.

Leave

To sanction leave not involving substitute arrangements, other than study leave, special disability leave and leave without allowances for periods not exceeding 90 days  to all officers under him to sanction C.L./Special C.L., to all members of the staff of Regional Centre.

Existing delegation of Powers

Proposed delegations

Modifications /

changes if any

Remarks

Engaging Persons on daily wages

To engage persons on daily wages, in cases of extreme urgency (to be specified in each case and the Director informed after appointments) not exceeding one month.  In all other cases prior sanction may be obtained.

Tour

To sanction the journey of the staff and faculty members, of the Regional Centre within the State.